Administrative Assistant / Advancement Team

St. Xavier High School

Reports to: Director of Advancement Operations
Job Summary:
Primarily assists and supports the Major Gift Officers with day-to-day operations of the major and
planned giving program, and the Vice President of Advancement.

Major Job Responsibilities:
1. Assist the Major and Planned Gift Officers with day-to-day support functions
2. Coordinate personal gift acknowledgement/thank you letters for Major Gift Officers
3. Coordinate exports for mailing of multiple coordinated communications in conjunction with the
major gifts team and director of communications
4. Coordinate and distribute segmented data for solicitation for annual, campaign and special
5. Act as database coordinator – strict adherence to data base integrity
6. Assist in creating and preparing documents, data, statistical tools, reports and spreadsheets
7. Organize and update data using database applications
8. Assist yearly with the database input of incoming freshman students and parents
9. Communicate information internally and externally as assigned
10. Arrange and participate in meetings, conferences and work program activities as needed (This
may require some flexibility in normal work week schedule)
11. Other duties as assigned

Above average aptitude working with Microsoft Office programs (especially Excel and Word) Knowledge
of Blackbaud’s Raisers’ Edge data base management system is a plus
Attention to detail in finished product
Ability to work on multiple projects at one time Above average communication skills
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