Sycamore Community Schools District Office
Position: Associate to Assistant Superintendent and Department of Curriculum and Instruction (Exempt)
Reports to: Assistant Superintendent
Schedule: 261 day position – 8 hours per day
Organizes and manages the routine work activities for the Assistant Superintendent and Department of Curriculum and Instruction. Provides administrative and business detail support by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Effectively utilizes Google suite of tools and Microsoft to create and manipulate spreadsheets, mail merges, graphs, presentations, documents, Google Classroom utilization and other high-level applications of technology tools.
Has a working knowledge of and can extract data effectively from DASL, dashboard, and other district databases.
Works collaboratively with EMIS coordinator and educational agencies to provide support for the assistant superintendent, curriculum directors, and data administrator.
Handles correspondence, and schedules appointments for the assistant superintendent, curriculum directors, and data administrator.
Provides clerical support to the assistant superintendent and department of curriculum and instruction as needed.
Assists with district-wide testing projects to include preparations for building test coordinators, tracking deadlines for materials, ordering of testing materials, distribution of testing materials to buildings, and packing of materials for return and scoring.
Assists with federal funding verification, reporting, and documentation including HIB, ESEA, CCIP, and others.
Handles processing of requisitions/purchase orders and serves as the point of contact to vendors for assistant superintendent, curriculum directors, and data administrator.
Maintains and manages the budget for the department of curriculum and instruction, ESOL, and Gifted.
Coordinates placement of student teachers with building administrators and universities.
Processes correspondence and maintains records for homeschooling students.
Maintains district committee list, schedules district meetings, and processes district committee pay sheets for payment.
Maintains teacher IPDP file for licensure committee.
Maintains and updates licensure and mentor handbooks on a yearly basis.
Coordinates processing of Resident Educator reporting.
Maintains mentor qualification list as well as mentor logs and mentor database.
Handles processing of data for mentor committee, mentor, and licensure pays to payroll.
Maintains and updates valid district residence listing, including streets and elementary attendance area assignment.
Assists with residency verification.
Coordinates field trip form approval and processing.
Assists the board of education on projects as needed.
Assists with coordination and editing of building and summer school handbooks and Course of Study documents.
Assists with coordination of the Strategic Planning process.
Coordinates processing of professional meeting requests for assistant superintendent, curriculum directors, and data administrator.
Provides clerical assistance for new teacher orientation.
Assists with development of district school year calendars.
Assists with processing of GED requests.
Assists with Hamilton County Educational Service Center contract processing.
Assists the front desk as needed.
Assumes responsibility of maintaining up to date knowledge of technology utilized by the district.
Assists with planning, organizing, and scheduling Aviation Station.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or equivalent and one year of related experience and/or training or equivalent combination of education and experience. Experience with computers and effective use of technology tools including spreadsheets, documents, slides, and calendars is required. Experience with office machinery is required. Experience using the district selected computer software is required.
Ability to communicate effectively with students, parents, colleagues and administration. Ability to read and interpret documents such as reference manuals, Board policies and procedures manuals. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to respond to common inquiries or complaints from students, parents, agencies, teachers or members of the school community. Ability to effectively present information to administration, staff, public groups, and/or Board of Education.
OTHER SKILLS AND ABILITIES
Ability to apply knowledge of current research and theory based on school objectives. Ability to establish and maintain effective working relationships with students, peers, parents and community. Ability to speak clearly and concisely in written or oral communication. Ability to use computers where applicable. Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to maintain confidentiality regarding district information.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel, reach with hands and arms and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
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